Calendar is where ProDisplay decides when your content plays. Instead of switching presentations by hand every time something needs to change, you can schedule content ahead of time—one-time events, recurring services, all-day signage—and let each screen follow along automatically. This article walks you through creating a calendar, scheduling an event, choosing how that content behaves, and connecting a calendar to a device.

Before You Start

Calendar works best once you already have media uploaded and at least one presentation built, since events play either a media item or a presentation you've created. If you haven't set those up yet, see Getting Started with ProDisplay first.

Calendars in ProDisplay

A default calendar is created for you automatically, so you can begin scheduling right away. As your setup grows, you can add more calendars to keep different spaces or ministries organized—for example, a Kids Calendar for content that should only ever appear in your kids' areas.

To add a calendar, go to the Calendar tab and click on the default calendar (you can rename it by clicking the three dots next to the calendar name and selecting rename). Each device is assigned to a single calendar, so think of a calendar as the schedule that one or more screens will follow.

Step 1: Create an Event

An event is a single scheduled block of content on a calendar.

1. Go to the Calendar tab and select the calendar you want to schedule on.
2. Add a new event and give it a name.
3. Set the time for the event. You can make it a one-time event, set it to repeat on a schedule, or mark it as an all-day event.

Step 2: Choose What Plays

With the event's timing set, choose the content it should show.

1. In the event, choose the content you want to play.
2. Select an item directly from Media, or choose a presentation you've already built.

Tip: If you plan to schedule the same content regularly, build it as a presentation first. Presentations give you slide-by-slide control and can be reused across as many events and calendars as you need.

Step 3: Set the Display Mode

Display mode controls how your content advances once the event is playing.

• Manual control keeps the presentation paused until someone advances it by hand—useful when you want a person to move through content live, only when it's ready to show.
• Go to Next Presentation advances automatically and can optionally loop back to the beginning when it reaches the end.

Important: When you use Go to Next Presentation, it overrides any per-slide durations you set in Presentations. If your slide timings aren't behaving the way you expect during a scheduled event, the display mode is the first place to check.

Rescheduling and Calendar Views

Once an event is on the calendar, you can adjust it without recreating it.

1. To move an event, drag it to a different day directly on the calendar.
2. To change how much of your schedule you see at once, switch between day, week, and month views.

Time Zones

The calendar displays and schedules everything according to the time zone set in your account. If your events are showing at the wrong time, open Settings and confirm the time zone is correct—that's the setting the entire calendar follows.

Assign a Calendar to a Device

A schedule only takes effect once a device is following it.

1. Go to the Devices tab and select the device you want to schedule.
2. Assign the calendar you'd like that device to follow.

From then on, that device will show whatever content is scheduled on its calendar. You can point multiple devices at the same calendar, or give different devices their own calendars to run completely separate schedules across your building.

Tip: To control what a screen shows when nothing is currently scheduled, set a default background in Settings—typically a logo or hero image. It works like a screensaver, appearing whenever there's no scheduled content and nothing available to browse on demand.

Next Steps

You now have a calendar with scheduled content, and a device set to follow it. From here you can build out as many calendars as you need—one per space, ministry, or campus—and let each screen run its own schedule automatically. Because devices follow calendars, you can update a schedule once and every screen assigned to it stays in sync.